4.7 Submissions
The Submissions tab is where admins can manage the information contained in all submitted forms, polls, and quizzes. Use the drop-down menus to filter displayed submissions by type and title.
In the first dropdown, select to view submissions from either forms, polls or quizzes. Then select the specific one you want in the second dropdown.
Forms, polls and quizzes each display submission information differently.
Forms
Submission results for your forms display in an expandable list.
Click the row of any individual submission to see the submission details, including all form fields and 3rd-party integrations if applicable. This is also where your lead form data will show.
You can click the Resend Notification Email button to do just that. All the email notifications you have configured will be re-sent, including those sent to admins.
User Registration Form Submissions
If you have set the Activation Method for your user registration form to either Email Activation or Manual Approval, new user submissions will appear here with a yellow icon to indicate these new users are not yet active and are pending approval.
When you expand a registration submission that requires email activation, it will have a Resend Activation Link button you can click if needed.
When you expand a registration submission that requires manual approval, it will have an Approve User button you can click to activate the user account. This action will also trigger an email notification to the new user with a login link.
In either of the above cases, you can also click the Delete Submission & User button to delete both the pending user and the form submission.
Filters
Click the funnel icon to access additional filters that can be used to customize the submission data that appears in the Forms submission list.
- Submission Date Range – Clicking in this field will enable you to choose to only display submissions from today, yesterday, last 7 days, last 30 days, this month, last month, or a custom date range.
- From ID / To ID – You can select to show only submissions between the specified range of submission IDs.
- Keyword – Display only those submissions that contain the keyword you enter here.
- Sort By / Sort order – Sort by is preset to date only, but you can sort in ascending or descending order.
- Display Fields – Uncheck the form fields you don’t need to include in the submissions list or details view.
- User Status – This filter only appears for user registration forms and enables you to filter the list according to whether registered users are Approved or still Pending Approval.
Submission Information on Form Field Deletion
Submissions only contain information about the fields that a form currently has. If you delete any fields of a published form then the submission information of the deleted fields will get removed.
If you want to delete any fields of a published form, duplicate the existing form and delete the fields from the duplicated form, publish it and unpublish the old form. This will prevent the submission information from getting removed. Also, before deleting any form fields it is recommended to export/download both the form and its submissions.
Note
Only submissions of a published form are listed in your site admin. So if you ever need to review those old submissions in your site admin, simply publish the original form again and they will once again be available in the Submissions section.
Polls
Polls submissions are displayed using the pie or bar graph, depending on how each respective poll was configured. Use the drop-down menus to select the poll you wish to see and click Show Submissions.
Quizzes
Quiz submissions are displayed in an expandable list. Use the drop-down menus to select the poll you wish to see and click Show Submissions. Click on any submission in the list to see the responses for that specific submission.
Exporting Submissions
To download all the entries of a specific Form/Poll/Quiz, just press on the Export button while viewing the list of entries for your selected form, poll or quiz.
From there, a popup will open where you can either choose to immediately download a CSV file with all the submitted entries or schedule an email.
- Manual Exports – Click the Download CSV button to download all submissions right away. Check the Apply Submission Filters box to apply the filters you set above.
- Scheduled Exports – Select Enable and set the Frequency and Time of Day, then enter the email address where you wish to receive the export. You can also click on the Send email only if there are new submission(s) checkbox to do just that.